Day by day, each and every one of us is facing the changes in our world. Everything starts with people and the millennial challenge makes us think further, extend our limits and come up with the best solutions to shape our future. The shift of paradigm in workforce management (due to the new generations and their need of flexibility, accessibility and interaction) led to new approaches in workspace management, enhancing the flexibility of space allocation and time management.
New ways of working (NWoW) appeared – a new concept empowering companies and employees to redefine their current working environment and management approach to better use technology and human resources through flexible work schedule, teleworking, or workspace optimization using Internet of Things (IoT) integration. Internet of Things (IoT) can be used to measure and report on real-time space utilization and space occupancy, enabling space planners to fine-tune their team spaces and occupancy plans, and identify key opportunities to free up under-utilized space.
Internet of Things, Radio Frequency IDentification (RFID), in addition to mobile communication technology will most probably become soon the backbone of workspace management of the future. All these concepts and technologies are aiming at giving more flexibility and connectivity to tomorrow’s employees, the new generations who require a better, more sophisticated, and interactive workspace. Technology and software solutions for space allocation need to take into account and transform the concept of workspace, according to the new trends set by millennials.
If in the last decades business focused more on customer satisfaction, today we need to take care of the operational side, to deal with the environmental and economic challenges. Companies take advantage today of integration platforms, like ARCHIBUS, which are key in a healthy technology strategy.
The future of Space Management lies in the use of occupancy sensors to measure real-time space use. Inform strategies can be used to reconfigure workspace design to meet the behavior and practices of the workforce, and thus improve productivity. The use of sensors is already compatible with ARCHIBUS and many clients have begun experimenting with sensors to track their space usage. Now, ARCHIBUS is taking bold new steps to lead the transition into sensor-based systems.
AWS (ARCHIBUS Web Services) and Team Space provide opportunities to improve space usage and lower occupancy costs, while simultaneously increasing productivity by promoting team collaboration. But measuring actual utilization becomes paramount in order to truly maximize space efficiency. Today’s employees work remotely or in agile teams. This utilization data allows space planners to answer questions like “what is the right employee-to-seat ratio for team spaces” and “what size and number of meeting rooms do we need?” While self-reporting can provide valuable data, the most accurate and efficient tracking systems implement sensors. By using occupancy sensors to measure and report real-time space occupancy, organizations can eliminate costly manual workstation use checks and identify opportunities to repurpose under-utilized space. Why to rent more space for a recreational room, when you can transform the old meeting room in one?
"We have been able to save $35,000 a year simply by eliminating a number of time-consuming administrative tasks."
Facilities Info. Coordinator
Suncorp Metway Ltd. (AU)